Chapter 3 of 518% of exam
Records and Official Seal
Nebraska's recordkeeping practice and the required official seal, including what a seal must contain and how to safeguard it.
Keeping a record of acts
Nebraska does not mandate a journal for standard acts, but a record book is strongly recommended, and online notaries must keep records.
Nebraska does not require a paper journal for standard notarial acts.
A record book is strongly recommended as the notary's best defense if an act is questioned.
Online (remote) notaries must maintain records of their electronic acts.
Do not store unnecessary sensitive data such as account numbers.
The official seal
Nebraska requires a seal with specific elements that authenticate each act.
The seal shows the notary's name and the words 'General Notary' and 'State of Nebraska.'
It shows the commission expiration date.
The impression must be legible and reproducible on the document.
The seal never contains the signer's information.
Safeguarding and loss
The seal is a tool that can be misused, so it must be protected.
Keep the seal secure and under the notary's control.
Report a lost or stolen seal promptly and obtain a replacement.
When the commission ends, dispose of the seal so it cannot be misused.