Indiana Notary Public — All Questions

What is Indiana's recordkeeping rule for remote (online) notarizations?

• a.No record is needed
• b.The record must be destroyed after 30 days
• c.The remote notary must keep an electronic recordbook (journal) of each remote act and retain it for at least 10 years✓
• d.The signer keeps the only record

A remote online notary in Indiana must record each remote notarial act in an electronic recordbook and retain it for at least 10 years, along with the audio-video recording. Keeping a journal for standard in-person acts is also strongly recommended as good practice.Indiana Code Title 33, Art. 42, ch. 17 (remote notarial acts); Indiana Notary Public Guide

Which elements must appear on an Indiana notary's stamp or seal?

• a.The signer's name and address
• b.The notary's name, the words 'Notary Public' and 'State of Indiana,' the county of residence, the commission number, and the commission expiration date✓
• c.The notary's Social Security number
• d.A photograph of the notary

An Indiana stamp or seal shows the notary's name, the words 'Notary Public' and 'State of Indiana,' the county of residence, the commission number, and the commission expiration date. It authenticates the act and never contains the signer's information.Indiana Code Title 33, Art. 42; Indiana Notary Public Guide

What should an Indiana notary's journal entry ideally record for each act?

• a.The date and time, type of act, description of the document, the signer's name and signature, the identification method, and any fee✓
• b.The signer's credit score
• c.The notary's grocery list
• d.The full text of the document

A useful journal entry records the date and time, the type of act, a brief description of the document, the signer's name and signature, how the signer was identified, and the fee. It documents the act without storing unnecessary sensitive data.Indiana Notary Public Guide (Indiana Secretary of State)

An Indiana notary's stamp is lost or stolen. What should the notary do?

• a.Do nothing unless it is misused
• b.Keep using a scanned copy
• c.Wait until the eight-year term ends
• d.Take prompt steps to prevent misuse, notify the Secretary of State as required, and obtain a replacement✓

Because a stolen stamp can be used to commit fraud, the notary should promptly act to prevent misuse, notify the Secretary of State as required, and obtain a new stamp. Relying on a scanned copy of the old stamp is not acceptable.Indiana Notary Public Guide (Indiana Secretary of State)